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Lease Office Printers in Connecticut

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Deciding whether to purchase or lease an office printer can be a critical business decision.

Despite purchasing accessibility, office printer leasing offers significant advantages for businesses in Connecticut.

This comprehensive guide will explore the differences between owning and leasing printer equipment. Then, you can make an informed decision that aligns with your company’s goals.

Buying vs. Leasing Office Printers

Purchasing a printer can be done through outright payment or financing. The printer immediately becomes the company’s property, but taxes, delivery fees, and installation costs may be associated with the purchase.

On the other hand, leasing offers a more accessible entry point by eliminating a substantial upfront investment. Often bundled with service contracts, printer leases may encompass comprehensive support beyond equipment costs, including maintenance, repairs, ink/toner replenishment, paper supply, and firmware updates.

Whether opting for purchasing or leasing office printers, direct manufacturer engagement, or acquisition through a business-authorized reseller such as ACT Group in Connecticut, it provides access to additional service plans and discounts. This ensures comprehensive support throughout the printer’s lifecycle.

Pros Versus Cons of Print Leasing

Advantages:

  • Ongoing Support: Lease agreements typically include comprehensive support, relieving businesses of maintenance and repair burdens.
  • Lower Initial Investment: Leasing facilitates access to high-tech printers without significant upfront costs, aiding cash flow management.
  • Access to Newer Technology: Leases often allow for upgrades, enabling businesses to stay current with technological advancements.
  • Recycling Programs: Leasing streamlines the process of replacing outdated equipment, circumventing challenges associated with disposal.
  • Enhanced Flexibility: Lease terms can be tailored to suit business requirements, including lease duration, payment structure, and end-of-lease options. This flexibility enables businesses to align leasing arrangements with their long-term strategic goals.
  • Scalability: Leasing offers scalability to accommodate changing business needs. Whether scaling up or downsizing, businesses can adjust their printer fleet size and specifications accordingly without the financial constraints of ownership.

Disadvantages:

  • Lack of Equity: Leasing precludes ownership, limiting the asset’s value contribution to the business.
  • Tax Implications: While leases may offer tax deductions, they may not yield the same benefits as outright purchases.
  • Usage Limitations: Lease agreements may impose restrictions on usage, including page quotas and equipment utilization.

How do you choose a printer leasing company in Connecticut?

Choosing a printer leasing company in Connecticut is a crucial decision that can significantly impact your business operations and finances.

  • Assess Your Printing Requirements:

    Before searching for a leasing company in Connecticut, determine your specific printer needs. Consider factors such as the volume of printing, desired features (e.g., color printing, scanning, faxing), budget constraints, and any additional services required (e.g., maintenance, support).

  • Printer Providers:

    Look for companies with a solid reputation, extensive industry experience, and positive customer reviews. ACT Group (a BDS Company) is committed to being Connecticut’s leading provider of multifunction copiers.

  • Office Printer Lease Options:

    Review each company’s lease options, including lease terms, pricing structures, and available equipment models. Pay attention to factors such as lease duration, monthly payments, end-of-lease options, and any additional fees or charges.

  • Authorized Print Reseller:

    Working with an authorized print dealer offers several advantages, including access to a wide selection of high-quality printers, expert guidance and support, and product authenticity and reliability assurance. ACT Group is an authorized Canon, HP, Kyocera, Ricoh, and Xerox provider in Connecticut.

  • Connecticut Service and Support:

    Inquire about each leasing company’s service and support level. Look for companies that offer responsive customer support, proactive maintenance services, and quick technical resolution. Ask about their response times, availability of onsite technicians, and remote support options. ACT group has a less than 2-hour response time for our Connecticut customers and proactively monitors your printer fleet.

  • Review Contract Terms:

    Carefully review the terms and conditions of the lease contract offered by each company. Consider critical provisions such as termination clauses, equipment upgrades, insurance requirements, and liability for damages or loss.

  • Ask for References:

    Request references from each leasing company and follow up with past or current clients to gather feedback on their experiences. Ask about the company’s reliability, professionalism, responsiveness, and overall satisfaction with the leasing arrangement.

How to Get Started with an Office Printer Lease:

Printer acquisition and leasing programs cater to diverse business needs, including hybrid approaches combining ownership, financing, and rental options. For personalized guidance, Connecticut businesses can leverage tailored analyses of their printing requirements through managed print services.

Regardless of your choice, informed decision-making ensures optimal alignment with your business objectives. Contact us today for a complimentary business analysis and embark on a streamlined printing journey tailored to your unique needs.

February 22, 2024

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